College of Arts and Sciences Deadlines

Find important deadlines for faculty and staff in the Saint Louis University College of Arts and Sciences.

2025-2026 Deadlines

See below for a chronological list of important deadlines, plus links to required forms and applications. Note when the date falls on a weekend, the deadline date is extended to the following Monday. All dates are subject to change.

2025

September

• Sept. 1: Deadline for chairs to submit the names of faculty planning to apply this year for sabbatical, NTT developmental leave or emeritus status. Submit those names via the Faculty Planning to Apply This Year for Sabbatical, NTT Developmental Leave, or Emeritus Status Google Form. For questions, contact Chris Pudlowski at [email protected].
• Sept. 15: Deadline to submit applications for a sabbatical or NTT developmental leave. Submit via the Sabbatical and NTT Developmental Leave Application Submission Google Form. For questions, contact Chris Pudlowski at [email protected].
• Sept. 20: Annual learning outcomes assessment report deadline. Submit to Marissa Cope, assessment director, at [email protected], and to the dean’s office at [email protected]. For questions, contact Laurie Russell, associate dean, at [email protected].

October

• Oct. 1: Rank and Tenure Dossiers and Emeritus applications due to CAS Rank, Tenure, and Sabbatical Committee. Submit via the Rank and Tenure or Emeritus Application Submission Google Form. For questions, contact Chris Pudlowski at [email protected].
• Oct. 1: Student Research Award applications (round 1 of 3) deadline. Faculty sponsors submit for students using a Google form to complete a brief application and attach a PDF proposal. For questions, contact Jennifer Popiel, associate dean, at [email protected].
• Oct. 1: Mellon applications deadline. Submit via the Mellon Application Submission Google Form. For questions, contact Dan Kozlowski, associate dean, at [email protected].
• Oct. 1: Stolle applications deadline. Submit via the Stolle Application Submission Google Form. For questions, contact Donna LaVoie, college dean, at [email protected].
• Oct. 1: Center Annual Reports deadline. Submit to the dean’s office at [email protected] and copy Dan Kozlowski, associate dean, at [email protected].
• Oct. 15: Father Michael Barber Undergraduate International Service Learning Award application deadline. For questions, contact Katrina Moore, associate dean, at [email protected].
• Oct. 15: Graduate Student Foreign Travel Fund application deadline. Students will apply by Oct. 15 via Google form. For questions, contact Jennifer Popiel, associate dean, at [email protected].
• Oct. 15: Graduate/Undergraduate Research Collaboration proposal deadline. Students will apply by Oct. 15 via Google form. For questions, contact Jennifer Popiel, associate dean, at [email protected].

November

• Nov. 7: Two-year course schedule deadline. Submit to the dean’s office at [email protected]. For questions, contact Laurie Russell, associate dean, at [email protected]u.
• Nov. 15: Summer schedule deadline. Submit to the dean’s office at [email protected]. For questions, contact Laurie Russell, associate dean, at [email protected].

December

• Dec. 1: Faculty Research Leave Program. Faculty deadline to submit notification of intent to apply to department chairs (step 1 of 3). For questions, contact Jennifer Popiel, associate dean, at [email protected].
• Dec. 1: Adjunct appointment offers for spring provided to adjunct faculty. For questions, contact Becky Ball at [email protected] or Laurie Russell, associate dean, at [email protected].
• Dec. 1: Department merit evaluation rubric revisions deadline. Submit to the dean’s office at [email protected]. For questions, contact Dan Kozlowski, associate dean, at [email protected].
• Dec. 15: Faculty deadline for full application for the Faculty Research Leave Program. Submit to department chair (step 2 of 3). For questions, contact Jennifer Popiel, associate dean, at [email protected].
• Dec. 15: Dissertation Fellowship department nomination deadline. For questions, contact Jennifer Popiel, associate dean, at [email protected].
• Dec. 16: Nominations for Faculty and Staff Excellence Awards deadline. Information about the awards is found on this page: Faculty and Staff Excellence Awards. For questions, contact Jennifer Popiel, associate dean, at [email protected].
• Dec. 31: Faculty annual activity reports deadline. Submit to department chair. (Some departments have an earlier deadline.)

2026

January

• Jan. 1: Team-teaching request deadline. Submit via the CAS Team Teaching Google Form. For questions, contact Dan Kozlowski, associate dean, at [email protected].

• Jan. 16: Diversity Graduate Fellowship application candidate deadline. For questions, contact Jennifer Popiel, associate dean, at [email protected].

• Jan. 16: Presidential Graduate Fellowship application candidate deadline. For questions, contact Jennifer Popiel, associate dean, at [email protected].
• Jan. 20: Faculty Research Leave Program proposals deadline. Department chairs should submit forms to the dean’s office at [email protected] (step 3 of 3). For questions, contact Jennifer Popiel, associate dean, at [email protected]u.
• Jan. 31: Chairs’ and program directors’ annual activity reports deadline. Submit to the dean's office at [email protected] and copy Dan Kozlowski, associate dean, at [email protected].
• Jan. 31: CAS Distinguished Thesis and Dissertation Award self-nominations deadline. Submit thesis self-nominations via the CAS Distinguished Thesis Award Nomination Google Form. Submit dissertation self-nominations via the CAS Distinguished Dissertation Award Nomination Google Form. For questions, contact Jennifer Popiel, associate dean, at [email protected].
• Jan. 31: Transformative Engagement Award nomination deadline. Submit via this Google Form for Transformative Engagement Award
  Nominations. For questions, contact Katrina Moore, associate dean, at [email protected].

February

• Feb. 1: Catalog copy edits deadline. Submit to the dean’s office at [email protected]. For questions, contact Jon Graser at [email protected].
• Feb. 9: Departmental nominations for University Fellowships due by 5 p.m. to Graduate Education at [email protected]. Each graduate program can forward one nomination for the Diversity Fellowship and one nomination for the Presidential Fellowship. For questions, contact Jennifer Popiel, associate dean, at [email protected].
• Feb. 15: Deadline to submit hard copies and electronic copies of:
  • Chair's evaluation letters (signed) of faculty annual activity reports
  • Individual faculty annual activity reports, including Blue end-of-term course feedback surveys for all courses
  • Midpoint reviews and third-year reviews (signed)
    
    Submit hard copies of these materials to the dean’s office by way of Chris Pudlowski and electronic copies to the dean's office at [email protected] and copy Dan Kozlowski, associate dean, at [email protected].
• Feb. 15: Student Research Award applications (round 2 of 3) deadline. Faculty sponsors submit for students using a Google form to complete a brief application and attach a PDF proposal. For questions, contact Jennifer Popiel, associate dean, at [email protected]u.
• Feb. 20: James D. Collins Outstanding Senior Award names deadline. Submit via the Outstanding Senior Awards Google Form. For questions, contact Sabrina LeBlanc at [email protected].

March

• March 1: Winter schedule deadline. Submit to the dean’s office at [email protected]. For questions, contact Laurie Russell, associate dean, at [email protected].
• March 1: Mellon applications deadline. Submit via the Mellon Application Submission Google Form. For questions, contact Dan Kozlowski, associate dean, at [email protected].
• March 1: Stolle applications deadline. Submit via the Stolle Application Submission Google Form. For questions, contact Donna LaVoie, college dean, at [email protected].
• March 1: Individual faculty workload plans deadline. Submit signed electronic copies to the dean's office at [email protected] and copy Dan Kozlowski, associate dean, at [email protected].
• March 1: Department workload summary deadline. Submit to the dean's office at [email protected] and copy Dan Kozlowski, associate dean, at [email protected].
• March 1: Administrative roles updates deadline. For questions, contact Delia King at [email protected].
• March 15: Precommencement Program Awards deadline. Submit to the dean’s office at [email protected]. For questions, contact Sabrina LeBlanc at [email protected].

April

• April 1: Deadline for faculty intending to apply for tenure and/or promotion to notify the department chair. (Some departments have an earlier deadline.)
• April 15: Deadline for chairs to submit the names of faculty planning to apply in the upcoming year for tenure and/or promotion. Submit those names via the Faculty Planning to Apply in the Upcoming Year for Tenure and/or Promotion Google Form. For questions, contact Dan Kozlowski, associate dean, at [email protected].
• April 15: Student Research Award applications (round 3 of 3) deadline. Faculty sponsors submit for students using a Google form to complete a brief application and attach a PDF proposal. For questions, contact Jennifer Popiel, associate dean, at [email protected].

May

• May 15: Deadline for Emerson Excellence in Teaching Award nominations. Submit via the Emerson Excellence in Teaching Nomination Google Form. For questions, contact Jennifer Popiel, associate dean, at [email protected].
• May 31: Department Annual Reports deadline. Submit to the dean’s office at [email protected]. For questions, contact Dan Kozlowski, associate dean, at [email protected].

July

• July 15: Adjunct appointment offers for fall provided to adjunct faculty. For questions, contact Becky Ball at [email protected] or Laurie Russell, associate dean, at [email protected].

Revised: June 2025